📁 Data Retention and Disposal Policy

Better Choices Education LLC

www.BetterChoicesEducation.com

1. Purpose

This Data Retention and Disposal Policy outlines how Better Choices Education LLC (“Company”) retains, archives, and securely disposes of personal, administrative, and student-related data collected through its platform and services (“Services”). This policy ensures compliance with applicable laws and contractual obligations, including Connecticut General Statutes §§ 10-234aa to 10-234dd and FERPA.

2. Scope

This policy applies to:

3. Data Retention Periods

Data TypeRetention Period
Student assignment records7 years from date of completion
Student login/activity logs2 years from date of activity
Support tickets & admin communications5 years from resolution
System audit/access logs3 years from date of log creation
Backup archives30 days (rotating encrypted backups)

Note: Longer retention may apply where required by law or contractual agreement.

4. Data Disposal Procedures

When data reaches the end of its retention period, the Company will ensure it is permanently deleted or destroyed using industry-standard practices, including:

5. School-Initiated Deletion Requests

Upon written request by a contracting school or district:

6. Legal and Contractual Exceptions

Data may be retained beyond the standard periods when:

7. Roles and Responsibilities

8. Policy Review

This policy will be reviewed annually or upon significant legal or operational changes. Updates will be communicated to contracting districts.

9. Contact

For questions regarding vendor data privacy obligations, contact:

Better Choices Education LLC – Vendor Compliance Team
📧 Email: legal@betterchoiceseducation.com
🌐 Website: www.BetterChoicesEducation.com